Mumbai
Full-time
On-Site
WHY THIS ROLE EXISTS
- Ganesh Pareek is Partner, Executive Producer and Creative Director at First December Films
- His best hours belong to briefs, scripts, directors, clients and films
- Right now those hours get broken up by hundreds of small things — this role takes all of that off him
- Every small thing handled is time he gets back for work only he can do
THE JOB IN ONE LINE
- You work only for Ganesh
- You run his time, his follow-ups and his personal logistics, so nothing small ever reaches him
- You report to Ganesh alone — this is not an office admin role
THIS ROLE IS FOR YOU IF YOU
- Reorder things before they run out, without being told
- Bring a finished answer, not a question
- Remember a preference once and never need to be told again
- Stay calm when the day changes three times before lunch
THIS ROLE IS NOT FOR YOU IF YOU
- Need to be told every step
- Say "done" before checking that it actually works
- Leave things half-open until someone chases you
WHAT YOU'LL OWN
His time
- One calendar for all calls, meetings, pitches and personal commitments
- Invites sent the day before, and a reminder 10 minutes before every call
- Time protected for script reading, with calls grouped so his day isn't broken up
His information
- Turn his voice notes into actions, and draft messages and emails in his voice
- One short daily summary of calls and updates
- A live list of everything still open
His follow-through
- Track everything he has asked anyone for, and chase it until it's done
- Close every item with "Done," plus proof
- Deadlines for award entries, festival submissions and press features
His daily routine
- Plan tomorrow the night before: meals, timings, and where he'll be (home, office or shoot)
- Work with the kitchen team so everything runs on time
- Keep his personal supplies stocked and his appointments on track
His personal logistics
- Travel, documents and renewals
- Car servicing and driver cover
- His things, room and workspace, always ready
- Orders, shopping, returns, family dates and gifts
HOW WE WORK
- You're the single point of contact for his needs — people come to you, not to him
- You bring something to Ganesh only when it costs more than your agreed limit, involves a client, or needs his decision alone
We describe ownership in seven steps:
- Tell me what to do
- I see…
- I think…
- I recommend…
- I'm about to…
- I just did…
- I've been doing…
- This role starts at step 4 and lives at steps 6–7
- Example: "The driver is off tomorrow" is step 2. "The driver is off tomorrow, so I've booked a backup for 9 am" is step 6
- The minimum on every task: what was asked, on time, at or above the quality bar
HOW WE'LL MEASURE YOU
- Small questions reaching Ganesh: near zero by day 60
- Call reminders and invites: every call, every time
- Things he has to ask for twice: zero
- Personal supplies running out: never
- Daily summary: every working day
YOUR FIRST 90 DAYS
- Weeks 1–2: Shadow Ganesh and write a playbook of his rules and preferences
- Day 30: Own his calendar, reminders and daily summary, with a recommendation for every issue
- Day 60: Own his routine, travel and documents end to end
- Day 90: Run everything from your own checklists, with no reminders needed
WHO YOU ARE
- Steady: calm and clear when plans change fast
- Finisher: organised and reliable; you close every loop
- Speaks up: comfortable directing vendors, drivers and agencies on his behalf
- Warm: respectful to everyone, from a client to a driver
- 3+ years as a personal or executive assistant to a founder or senior leader
- Fluent Hindi and clear written English
- Comfortable with Google Calendar, WhatsApp and AI note-taking tools
- Completely discreet
- Based in Mumbai, in office daily, reachable on WhatsApp in the evenings
WHAT YOU GET
- ₹6 LPA+, more for the right person
- Fresh food cooked in the office every day
- A front-row seat to how brand films and independent films get made
- A boss who explains the "why," and room to grow into a chief-of-staff role
HOW TO APPLY (THIS IS THE FIRST TEST)
- Don't send a CV
- Send a WhatsApp voice note (up to 3 minutes) to +91 98921 13029 answering:
- It's 11 pm. Ganesh messages you: "Client call 8 am, shoot at Film City 10 am, my glasses are at the office." You also see tomorrow's food plan changed today, and the kitchen doesn't know yet. What do you do tonight, and what's done by 8 am?
- Tell us about something you're proud of making happen. How did you make it happen?
- Start your voice note by saying "First December"
- Apply on WhatsApp: https://wa.me/919892113029
Note: Voice notes only, please don't call. If shortlisted, they'll contact within 7 days.